This article references making updates to the information displayed at https://directory.usu.edu
Departmental changes in the USU Directory must be made by the directory administrator for your respective department or organization. (To view the directory manager for your division, log in at directory.usu.edu and navigate to the division and view along the right-hand side)
Personal changes to directory information displayed (email and phone numbers) must be made by the individual in SSB.
You may request to add, update, move, delete, or make visible a department in the USU directory or to update the Directory Manager of the department's directory.
Throughout this article the word "department" will be used interchangeably with the word "unit". Monocle more often refers to departments as units to inclusively refer to both departments and divisions.
Make Edits to the Online Phone Directory by Directory Managers
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Go to https://monocle.usu.edu
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In the navigation bar on the left there is a tab entitled My Directory, click this.
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You should now see a list of departments that you have been given access to edit.
- If you are not listed as a manager for a department but need to be, you can select the 'Request Manager Changes' button and fill out the ServiceNow form.
Note: when you are listed as a manager for a department, you have permission to edit that department and all of it's sub-departments. You do not need to be listed as manager for any of the sub-departments. -
Click on the department you would like to make edits to.
Note: clicking the edit button will jump you straight into the edit page
General Information
The general information about a department can be changed to alter the parent, name, and mark if the unit is a division. Be sure to save changes after you have edited one of these fields.
Aliases
Adding an alias requires clicking the add Alias button and entering the alias name
Communications
Adding a communication type to a unit requires selecting the add Communication button, selecting a communication type, and entering the value. Only the specified communication types listed in the drop down can be used.
Position Titles
Position titles can be added from the edit page if that is your preferred work flow, however, if you are adding people and titles, it is suggested for you to use the members page to add new members and create titles at the same time.
Danger Zone
A unit can be archived by hitting delete unit in the danger zone. This will archive the unit and all of it's sub-units. Once deleted, you will not be able to retrieve information for the unit but if a deleted unit needs to be unarchived, you can contact IT Services to unarchive a unit.
Members page
You can navigate to the Members page by selecting the members button.
This page allows you to add an A number to a title. Inside the Add Member interface, you can click on the title drop down and select a title or type a new title name. One of the options in the drop down will be 'Add "{title}"'. Select this option if you want to add a new title that will be associated with the new member.
A member's visibility can be toggled with the switch next to their name. Toggling the visibility of a member will toggle their visibility across all of their positions.
Monocle does not allow you to change a members contact information. This information is updated in Banner. If you need this information changed, and you do not have access in Banner, you will need to contact someone in your department who does, usually involved with HR. The phone number can also be updated by the user in self-service Banner.
Sub Units page
You can navigate to the sub units page by selecting the sub units button.
This page will list all immediate sub units of the unit you are currently navigating. You can select the sub unit for more information or click 'create sub unit' to add a new sub unit to the parent unit.
For further assistance, please contact your Department IT Support or the IT Service Desk