How to use the Submit Grades to Banner Tool in Canvas

• Before you begin
• Reviewing and submitting grades
• Submitting a failing grade
• Submitting an incomplete grade
• Verifing grades were submitted to Banner
• Registrar Resources
• Submitting from an iPad
• For Support

Before you begin

• Enable a grading scheme in Canvas
• Check that your Canvas grade book is accurate and up-to-date before submitting grades
  
  • replace blanks or dashes with a "0" score or "EX" for excused
  • make sure there are no icons where there should be scores

Reviewing and submitting grades

THINGS TO BE AWARE OF:

• New Features as of April 2025:
  • A new Save feature has been added that allows faculty to save changes to the final grade and last attended date without losing the changes when leaving the tool.
  • Populate Grades (upper-right corner above student list) repopulates the final grade from the Total column of the Canvas Gradebook.
  • Clear (upper-right corner above student list) clears all final grades.
• If you see the error "Can not update final grade, grade is rolled to history." below the student's name, submitted grades roll to Academic History daily at approximately 5 p.m and cannot be changed without assistance from the Registrar's Office. It can also indicate that a student has a previously recorded incomplete in Banner.
• If you see the error "Student registration XXXXXXX with the Audit status cannot be graded." below the student's name, the Final grade will be ignored.

1. From the navigation menu of your Canvas course, click Submit Grades to Banner.

   
   
   (If the Submit Grades to Banner button is missing, you can enable it by going to the Settings, click on the Navigation tab, then click and drag it into the top section of visible items. After you click Save you will see the button in the left menu.)

2. In the Final tab, review the students' grades for accuracy. If you need to make adjustments you should make them in the Canvas Gradebook first, but you can also change the final grade by entering a new grade or selecting it from the list in the Final box for each student.

3. For students with failing grades refer to the Submitting a failing grade section.

4. For any student who will be receiving an incomplete, delete the grade from the Final box for the student. Incomplete grades are to be submitted in ServiceNow, see Submitting an incomplete grade.
   

5. If you need to leave the grading tool you can click the Save button and when you return your changes will reappear.

6. If the grades are accurate, scroll down to the bottom of the page and click Submit.

7. After submission, you may see a number of different messages with specific colored backgrounds.
   Green: Number of successful submissions
   Red: Number of unsuccessful submissions, each student will have the specific error displayed below their name
   Blue: Number of no grades submitted, this can include students that have a failing grade and no last attended date
   Orange: Number of saved grades or last attended dates that have not been submitted

   

Submitting a failing grade

For each student with a failing grade, enter the last date of attendance in the Last Attended Date box. Use MM/DD/YYYY as the date format or use the date picker to select the date.

Submitting an incomplete grade

Incomplete grades are to be submitted in ServiceNow
The USU policy for incomplete grades requires instructors to provide documentation with an incomplete grade submission. The documentation is to be shared with the student and to include outstanding coursework required to complete the course and an agreed-upon date when the coursework will be completed. Instructors are to document what grade the student will receive if they fail to complete their work by the agreed-upon due date. To streamline the process, the Registrar’s Office has created a new ServiceNow form with all the necessary steps to submit an incomplete grade. Once the request has been submitted, it will be sent to respective students for approval before being processed by Registrar’s Office. Because this process now exists in ServiceNow, incomplete grades have been removed from the Canvas and the Banner grade submission applications. If you have questions, please reach out to Adam Gleed in the Registrar’s Office at 435-797-7095.

ServiceNow link: Incomplete Grade Request

Verifing grades were submitted to Banner

When viewing the grading tool in Canvas if there is a grade in the Submitted Grade box then it has been successfully submitted to Banner. Please note that throughout the semester, submitted grades roll to Academic History daily at approximately 5 p.m. All submitted grades are finalized once the roll occurs.

Additionally, The Faculty Grade Entry form in Self Service Banner will allow you to review your grades. For more information about using Faculty Grade Entry, please refer to the Registrar's Banner Faculty Grade Entry tutorial.

Registrar Resources

1. Grading Information
2. Incomplete Grade Request
3. Faculty Grade Entry Form
4. Banner Faculty Grade Entry tutorial

Submitting from an iPad

If you are submitting from an iPad, you will need to use the Chrome browser. (You can download it from the App Store.)

1. With Chrome browser app installed, open the Settings. Search for the Chrome browser settings and toggle on "Allow Cross-Website Tracking."
2. Submit your grades using the process listed above using the Chrome browser (not the Canvas Teacher app).
3. After you are done, you can toggle off "Allow Cross-Website Tracking" in the Settings.

For Support

If you encouter errors not documented in this article please contact CIDI support at 435-797-9506 or email them at cidi@usu.edu.